When we hire a new employee, we're required to report that new hire to the state in which they reside. However, there is a federal registry that allows us to bypass this requirement and choose a single state to report all new hires regardless of their state of residence. (https://ocsp.acf.hhs.gov/OCSE/
Cool, that got simpler. One state for reporting.
But there's no Trigger in TimeTrex (THE single most powerful open source HR management system) to coax me to go to that site and register the new hire. Makes it easy to forgot this simple task. Luckily we always seem to remember within 30 days, and it's in the list of new hire "todos" we have in our wiki. The challenge is that there is often "too little time" for the person in charge of these tasks to remember to dot the I's, as it were.
But it occurred to me that the Employee "Hire Date" could have a checkbox named "Reported:" that (when unchecked) linked directly to the state site of our choice and raised a flag on the dashboard for the highest person in the hierarchy for that new hire (or anyone above that person, if that's easier) until that employee is checked.
By default, it would link here: https://ocsp.acf.hhs.gov/OCSE/
(Thus allowing a clear indication of what this link is for AND a quick reference to the laws in play) and a new system preference for the Company could allow for it to be overridden to whatever URL they choose (be that an internal wiki or the actual state site or even the Contact record of the person responsible for completing this task so Everyone would annoy that person until it gets done! LOL).
While it may seem like a small thing, those small things are what sneek up on us sometimes.