purgeing employee list
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- Posts: 125
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purgeing employee list
hi,
I was wondering what is the best way to purge all employees in TimeTrex, or a way that i can have the ability to select what employees I want to delete.
I was wondering what is the best way to purge all employees in TimeTrex, or a way that i can have the ability to select what employees I want to delete.
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- Posts: 125
- Joined: Tue Aug 23, 2016 11:44 am
Re: purgeing employee list
so I guess my question boils down to are you able to click the top checkbox that selects all and click on delete to remove all employees. does that work for deleting multiple employees out of the system? Also if I am going to delete this way is there any remaining information that may linger after deleting all the accounts.
if that isn't the best practice from removing employees out of the system what is the best practice for doing so.
if that isn't the best practice from removing employees out of the system what is the best practice for doing so.
Re: purgeing employee list
Yes, that is possible, but we don't recommend deleting employees in any live system.
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Re: purgeing employee list
what would you recommend we need to clear out all employees/volunteers for the coming semester.
Re: purgeing employee list
We recommend marking them as terminated/inactive instead.
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Re: purgeing employee list
ok is there a way to do that in a mass listing or do you have to do that one by one?
Re: purgeing employee list
You can mass edit any record in TimeTrex almost, simply select as many employees as you wish and click the "Mass Edit" icon.
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Re: purgeing employee list
so after you do a mass edit like that make them either inactive or terminated do the accounts get deleted or something after so long?
Re: purgeing employee list
Nope, thats the point, that the data doesn't get deleted.
You may not be using TimeTrex for its intended purposes, but in most jurisdictions its required by law to maintain employee records for several years after they are terminated, hence the reason we don't recommend deleting them. If you do want to delete employee records, you can enable such permissions under Company -> Permission Groups, and enable the "Employee -> Delete" permission. Those permissions are disabled by default to prevent the above from happening as well as accidental deletion of employees.
Just keep in mind, once an employee is deleted, all data related to that employee is also deleted instantly (ie: punches, schedules, wages, HR records, etc...)
You may not be using TimeTrex for its intended purposes, but in most jurisdictions its required by law to maintain employee records for several years after they are terminated, hence the reason we don't recommend deleting them. If you do want to delete employee records, you can enable such permissions under Company -> Permission Groups, and enable the "Employee -> Delete" permission. Those permissions are disabled by default to prevent the above from happening as well as accidental deletion of employees.
Just keep in mind, once an employee is deleted, all data related to that employee is also deleted instantly (ie: punches, schedules, wages, HR records, etc...)
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Re: purgeing employee list
ok so there is no way of saying we want people's records deleted say after 4 years of being listed as inactive or terminated?
Re: purgeing employee list
Nope, definitely not. You can manually delete them on mass yourselves at anytime though.
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Re: purgeing employee list
ok thank you for the information.
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- Posts: 125
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Re: purgeing employee list
o one other thing i wanted to ask about this if i have the employee listed as inactive. you still can run reports on hours clocked correct?
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Re: purgeing employee list
ok that's what i figured thank you for your help as always.
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Re: purgeing employee list
Hello, I was doing testing with TimeTrex and I would like to remove all the employees and related data to start by scratch do you have any functionality to remove the user complete from the database?
Re: purgeing employee list
Uninstalling TimeTrex completely and re-installing it would likely be the easiest way.jhonathanmaster wrote: ↑Tue Aug 24, 2021 4:33 pm Hello, I was doing testing with TimeTrex and I would like to remove all the employees and related data to start by scratch do you have any functionality to remove the user complete from the database?