Show Holiday Absence on Timecard

Use this forum to discuss desired new features for TimeTrex
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Yajasi
Posts: 108
Joined: Wed Oct 17, 2012 4:48 pm

Show Holiday Absence on Timecard

Post by Yajasi » Thu May 08, 2014 3:33 pm

When a person is absent, the reason for their absence is shown on their timecard. This is a very nice feature, but could it be expanded to show the name of a Holiday as the reason for the absence?

I apologize if this is already a feature, and I'm not aware of how to use it.

shaunw
Posts: 7360
Joined: Tue Sep 19, 2006 2:22 pm

Re: Show Holiday Absence on Timecard

Post by shaunw » Fri May 09, 2014 8:11 am

If the day is actually a holiday (as defined in a holiday policy) it will show the name of the holiday on the top of the schedule/timesheet, in the date column header, ie:

Dec 25
Christmas

Yajasi
Posts: 108
Joined: Wed Oct 17, 2012 4:48 pm

Re: Show Holiday Absence on Timecard

Post by Yajasi » Sun May 11, 2014 10:35 pm

Yes, that's true, but what I was hoping is that it could show on the Detailed PDF in the Absence Time column just like the Absence Reason shows.

shaunw
Posts: 7360
Joined: Tue Sep 19, 2006 2:22 pm

Re: Show Holiday Absence on Timecard

Post by shaunw » Mon May 12, 2014 7:54 am

Sorry, I don't understand your question, can you provide more details or an example of what you are looking for?

Yajasi
Posts: 108
Joined: Wed Oct 17, 2012 4:48 pm

Re: Show Holiday Absence on Timecard

Post by Yajasi » Tue May 13, 2014 4:35 pm

Sorry for making this a confusing request. Here is an employee's Timesheet:
Screen Shot 2014-05-14 at 8.27.54 AM.png
And here is the PDF that they sign with their supervisor:
Screen Shot 2014-05-14 at 8.22.48 AM.png
The printed copy does not indicate that Friday April 18th was a Holiday. According to the printed timecard, the employee was absent for no reason. Our employees would like to have the reason for their absence explicitly stated on the paper that they are signing. Is there anyway to get the Holiday to show on the PDF as the reason for their absence?

shaunw
Posts: 7360
Joined: Tue Sep 19, 2006 2:22 pm

Re: Show Holiday Absence on Timecard

Post by shaunw » Wed May 14, 2014 9:10 am

There is no absence entered on the holiday for that employee, so it wouldn't appear on the printed timecard. Its possible that your Holiday Policy is not setup correctly, or the employee does not meet the eligibility criteria for the holiday policy.

Yajasi
Posts: 108
Joined: Wed Oct 17, 2012 4:48 pm

Re: Show Holiday Absence on Timecard

Post by Yajasi » Wed May 14, 2014 11:23 pm

There is no absence entered on the holiday for that employee, so it wouldn't appear on the printed timecard. Its possible that your Holiday Policy is not setup correctly, or the employee does not meet the eligibility criteria for the holiday policy.
We'd like to have the name of the Holiday show up on the printed Timecard. I gather from your response that in order to do that, we would need to create an absence policy for each Holiday of the year so that a supervisor could choose the Holiday by Name when entering the Absence.

We were hoping for a different method of getting the Name of the Holiday printed on the Timecard.

shaunw
Posts: 7360
Joined: Tue Sep 19, 2006 2:22 pm

Re: Show Holiday Absence on Timecard

Post by shaunw » Thu May 15, 2014 9:21 am

That is correct.

Yajasi
Posts: 108
Joined: Wed Oct 17, 2012 4:48 pm

Re: Show Holiday Absence on Timecard

Post by Yajasi » Mon May 19, 2014 5:42 pm

That is correct.
Good, I'm glad I understand the system correctly. Does that mean that my feature request has been dropped?

We were hoping for a different method (an automated method) of getting the Name of the Holiday printed on the Timecard.

shaunw
Posts: 7360
Joined: Tue Sep 19, 2006 2:22 pm

Re: Show Holiday Absence on Timecard

Post by shaunw » Tue May 20, 2014 8:21 am

I'm not aware of any plans to put the holiday name on the timesheet, without creating a separate policy for each holiday as you mentioned. Doing this would be a strict violation of one of the foundations that TimeTrex is built on.

Yajasi
Posts: 108
Joined: Wed Oct 17, 2012 4:48 pm

Re: Show Holiday Absence on Timecard

Post by Yajasi » Tue May 20, 2014 10:34 pm

I was hoping that the data in the [name] field in table [holidays] could be placed on the Timecard just like the [name] field in the table [absence_policy] is placed on the Timecard.

One options would be to have the [name] from the [holidays] table placed in the date column just below the date. In practice it would look just like your user interface where the [name] from the [holidays] table is placed in the blue title bar.

I know it's possible, but I understand if it violates your code foundations. Thanks anyway.

shaunw
Posts: 7360
Joined: Tue Sep 19, 2006 2:22 pm

Re: Show Holiday Absence on Timecard

Post by shaunw » Wed May 21, 2014 10:32 am

Adding the holiday name to the printable timesheet report under the date might be an option, the issue with that is that this report is extremely space sensitive, and there isn't a lot of space available to put such a label, especially when considering holidays with longer names. (ie: Thanksgiving, Day after Thanksgiving)

Putting something at the bottom like:

01-Jul-14 = Independence Day

Might be the only option, I will add it to our request list as a future possibility.

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