Pay Period Question

General support regarding TimeTrex, such as
configuring policies/taxes or processing payroll.
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jarrett125
Posts: 125
Joined: Tue Aug 23, 2016 11:44 am

Pay Period Question

Post by jarrett125 » Thu Jan 05, 2017 6:08 am

Hi,
Our system is creating new pay periods and setting active dates on its own. is there a way to prevent this from doing this. Currently, People are away still for Christmas break and return Friday. since the last pay period closing, I have had 3 different pay periods open on their own that no one has created. during the last pay period, we had multiple starts on their own and that lead to having 6-8 different pay periods for the true pay period. If there is a way to prevent this from happening please let me know. started on TimeTrex v9.1.3 currently on v10.0.3 and still occurring on the new update as well.

shaunw
Posts: 7404
Joined: Tue Sep 19, 2006 2:22 pm

Re: Pay Period Question

Post by shaunw » Thu Jan 05, 2017 8:21 am

Pay Period schedules are designed to do exactly this, since if the pay period is not created in advance of employees tracking their time in that pay period, those punches will not be assigned to any pay period and will not appear on reports unless you perform some extra steps to import the data into the pay period.

If you don't want TimeTrex to create pay periods for you automatically you can set the pay period schedule to Type: "Manual", however if you do that we would recommend creating at least one years worth of pay periods in advance manually to avoid the above mentioned problem.

jarrett125
Posts: 125
Joined: Tue Aug 23, 2016 11:44 am

Re: Pay Period Question

Post by jarrett125 » Thu Jan 05, 2017 8:29 am

well during this time there is no pay periods set for right now but where it comes into a more of a bigger play is that it's creating automatic pay periods during a pay period then I end up with overlapping pay periods. also during this time where timetrex is creating a pay period, there is no punches being made. so if I understand the above correctly is that if someone who didn't have a pay period made a punch it would automatically create one?

shaunw
Posts: 7404
Joined: Tue Sep 19, 2006 2:22 pm

Re: Pay Period Question

Post by shaunw » Thu Jan 05, 2017 9:48 am

That is not correct, if an employee punches when there is no pay period, the punch is allowed and its not assigned to any pay period (since none exist), and therefore it won't appear on any reports that filter by pay period.

jarrett125
Posts: 125
Joined: Tue Aug 23, 2016 11:44 am

Re: Pay Period Question

Post by jarrett125 » Thu Jan 05, 2017 9:53 am

Ok, then 2 other questions so I can understand this better.
1)what triggers the new pay period to be created if there is already a pay period active for that time period?
2)what triggers a new pay period to be created when there is no currently active pay period?

shaunw
Posts: 7404
Joined: Tue Sep 19, 2006 2:22 pm

Re: Pay Period Question

Post by shaunw » Thu Jan 05, 2017 11:10 am

Pay periods are only created based on the Pay Period Schedule and what it defines as when a pay period should start/end. For example if your pay period schedule states its a BiWeekly pay period, then every two weeks a new pay period is created.

jarrett125
Posts: 125
Joined: Tue Aug 23, 2016 11:44 am

Re: Pay Period Question

Post by jarrett125 » Thu Jan 05, 2017 11:22 am

so we do quarterly periods with that being said would it be best to run the pay period schedule as manual. and manually create the pay period for each quarter. for example pay period 1: 08/18/16-12/13/16 and pay period 2: 01/05/17-05/05/17

shaunw
Posts: 7404
Joined: Tue Sep 19, 2006 2:22 pm

Re: Pay Period Question

Post by shaunw » Thu Jan 05, 2017 11:52 am

Since TimeTrex doesn't support a "Quarterly" option for Pay Period Schedules, your only choice is to set it to Type=Manual and manually create all pay periods well in advance of them actually occurring.

jarrett125
Posts: 125
Joined: Tue Aug 23, 2016 11:44 am

Re: Pay Period Question

Post by jarrett125 » Thu Jan 05, 2017 11:55 am

ok ya, that's pretty much what I did this current pay period that's getting ready to start. I'm just glad I took the right approach for the future. Thanks so much for your help like always.

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