Vacation Requests/Entry
Posted: Mon Aug 09, 2010 1:45 pm
This is a multi-part request, so please bear with me.
One of our biggest frustrations with using Timetrex is managing the entry of new requests and the process for approving said requests. In its current form, it isn't much more helpful than an employee emailing an HR person with the same information.
In its current form (for webbased customers), An employee can create a new request for time off (or for a needed edit, like missed punch, etc), that is then passed to a superior for approval. But the form doesn't really contain all of the information needed for decision makers to act on the request. (No Accrual Balances displayed, inability to indicate multiple days, inability to indicate specific request type, etc)
1.) At the very least, it would be great if when a request came in to a supervisor, it could also pull the appropriate accrual balance (e.g. If the employee is requesting a vacation day(s), then when the supervisor views the request they would also see the employees available vacation balance). This would require additional input from the employee creating the request (as they would need to be able to more specifically detail the kind of request they are making. Currently the choices are somewhat general.
2.) Taking this one step further, it would be ideal if the system could calculate future balances for decision making purposes. For instance, it is January and an employee is requesting 2 weeks off in April. The employee currently has 1 week of vacation time accrued. The system would show the supervisor how much time the employee 'would' have accrued by the date of the request, when deciding whether or not to approve it. This seems pretty straightforward.
3.) Finally, given that you had a much improved request system that was actually tied in to information from the employee making the request, if approved requests could be automatically entered into the employees timesheet, I think my hr people would be dancing in the streets. It would cut down on the need to know which requests need to be manually entered during which pay periods, making the tracking and entering of requests much less laborious than it is now. Which saves time, and time is money. This would also require enhancements to the front end of the request system, as currently there is no way to indicate a request for multiple days off. This would also help rationalize the accrual balances so committed future time is taken out of the balance, and employees can know what vacation time they have available in the interim.
Sorry for writing a novel of a feature request, but I get a lot of feedback from our users, and while they are generally happy with the system this drives them crazy. I have seen similar features with other time management packages, but would prefer to stick with TimeTrex if at all possible (as I generally like the system, and the supports in place).
Thank you.
One of our biggest frustrations with using Timetrex is managing the entry of new requests and the process for approving said requests. In its current form, it isn't much more helpful than an employee emailing an HR person with the same information.
In its current form (for webbased customers), An employee can create a new request for time off (or for a needed edit, like missed punch, etc), that is then passed to a superior for approval. But the form doesn't really contain all of the information needed for decision makers to act on the request. (No Accrual Balances displayed, inability to indicate multiple days, inability to indicate specific request type, etc)
1.) At the very least, it would be great if when a request came in to a supervisor, it could also pull the appropriate accrual balance (e.g. If the employee is requesting a vacation day(s), then when the supervisor views the request they would also see the employees available vacation balance). This would require additional input from the employee creating the request (as they would need to be able to more specifically detail the kind of request they are making. Currently the choices are somewhat general.
2.) Taking this one step further, it would be ideal if the system could calculate future balances for decision making purposes. For instance, it is January and an employee is requesting 2 weeks off in April. The employee currently has 1 week of vacation time accrued. The system would show the supervisor how much time the employee 'would' have accrued by the date of the request, when deciding whether or not to approve it. This seems pretty straightforward.
3.) Finally, given that you had a much improved request system that was actually tied in to information from the employee making the request, if approved requests could be automatically entered into the employees timesheet, I think my hr people would be dancing in the streets. It would cut down on the need to know which requests need to be manually entered during which pay periods, making the tracking and entering of requests much less laborious than it is now. Which saves time, and time is money. This would also require enhancements to the front end of the request system, as currently there is no way to indicate a request for multiple days off. This would also help rationalize the accrual balances so committed future time is taken out of the balance, and employees can know what vacation time they have available in the interim.
Sorry for writing a novel of a feature request, but I get a lot of feedback from our users, and while they are generally happy with the system this drives them crazy. I have seen similar features with other time management packages, but would prefer to stick with TimeTrex if at all possible (as I generally like the system, and the supports in place).
Thank you.