Verify how I am using timetrex for a small business?
Posted: Sat Feb 05, 2011 2:17 pm
I have a couple of questions regarding the setup of timetrex.
We are a small business (3 employees) migrating over from a paper and pen system to TimeTrex.
Currently:
-Employees work 6 days a week hourly (all get paid the same hourly rate).
-Each employee has a different schedule than each other.
-Employees work 1 Sunday every 3, and rotate. Example: Employee 1 works Sunday week 1, employee 2 works Sunday week 2, employee 3 works Sunday week 3, and repeat cycle.
-Pay weekly, however specific day varies (see below)
-We have a schedule, but we are very flexible as a small business so if an employee does not come in; it usually is because we tell them not to as its a slow day (retail).
I have setup all 3 employees and created 3 recurring schedule templates as each employees has an independent schedule.
My question on that: Since the Sunday each one works is one Sunday out of every 3 (because there is 3 employees), I had to setup the template with 3 weeks worth of schedule (all 3 are identical, except one of them has a Sunday). This took a a bit of patience and I am frankly not sure if its the ''best way'' to go about doing this. (btw there should be a copy multiple days weeks option for this, since its really annoying to setup 3 weeks one by one.
Is it a problem if I just ignore Sunday on the schedule and let the employees handle the day themselves (sometimes they willingly exchange with each other and we are ok with it as long as one of them shows up). This is not often that it happens, but just an idea.
Or what is the proper way to say one of the employees who works this Sunday wants to take it off because of a family event lets say. What would be the correct way to go about rescheduling to assign to one of the other two?
Which brings me to my next set of questions:
REQUESTS
Is it send a request? How do these work exactly? Whats the order process? I tried looking in the administrator guide and in the university but not much info?
Is it:
Employee puts request for vacation (day off) to admin.
Admin accepts
Does admin have option to send request to another employee to work that day that is now empty?
If the admin wants to change the upcoming recurring schedule minimally - perhaps tell an employee not to come one day or add extra hours here and there, whats the correct way to do this?
Hierarchy:
In order for requests to work, does a hierarchy have to be in place?
I currently have all 3 employees in the system as Regular Employees [1] and one as Administrator [25].
Does this naturally make those 3 employees report to the admin? or do I have actually setup a hierarchy for requests and the rest of the send to admin features to work correctly? Currently I dont have a hierarchy setup.
Lunch breaks:
We are not strict on lunch breaks. They are not paid, so employees need to check in and out of lunch. I would like to do the following:
Have the punch in type set to lunch when they go to lunch (this varies as they sometimes go at odd hours, or sometimes not at all since its a short shift), I have a feeling many of them will forget to mark the punch as lunch and instead put regular or overlook it, so id like to avoid this.
I would also like to keep track of lunch times they are taking. Not that its a problem now, but occasionally maybe a new employee and/or to check to see if they are taking too long or encourage them to take the break if needed.
I am having a hard time setting the lunch settings because of how lenient we are with it and the random factor of it all with them not taking lunch if they don't want to.
Pay periods:
Currently we pay on random days as well, and again we are flexible. Sometimes we pay for the past week (7 days) on a Monday, Tuesday or a Wednesday. The employees are all ok with it, and we really just pay them when they request. They understand and we are ok with helping them if they want to get paid exactly on Monday or if they dont mind waiting until Wednesday.
Whats the best way to this up like this? I had it set to weekly, but then read the manual and thought about it and changed to manual. However frankly I am not sure because I dont know if it will cause a problem if I have not paid them on Monday if its set to Automatic.
Whats the difference between manual and automatic really?
More questions but I think this will do for now.
We are a small business (3 employees) migrating over from a paper and pen system to TimeTrex.
Currently:
-Employees work 6 days a week hourly (all get paid the same hourly rate).
-Each employee has a different schedule than each other.
-Employees work 1 Sunday every 3, and rotate. Example: Employee 1 works Sunday week 1, employee 2 works Sunday week 2, employee 3 works Sunday week 3, and repeat cycle.
-Pay weekly, however specific day varies (see below)
-We have a schedule, but we are very flexible as a small business so if an employee does not come in; it usually is because we tell them not to as its a slow day (retail).
I have setup all 3 employees and created 3 recurring schedule templates as each employees has an independent schedule.
My question on that: Since the Sunday each one works is one Sunday out of every 3 (because there is 3 employees), I had to setup the template with 3 weeks worth of schedule (all 3 are identical, except one of them has a Sunday). This took a a bit of patience and I am frankly not sure if its the ''best way'' to go about doing this. (btw there should be a copy multiple days weeks option for this, since its really annoying to setup 3 weeks one by one.
Is it a problem if I just ignore Sunday on the schedule and let the employees handle the day themselves (sometimes they willingly exchange with each other and we are ok with it as long as one of them shows up). This is not often that it happens, but just an idea.
Or what is the proper way to say one of the employees who works this Sunday wants to take it off because of a family event lets say. What would be the correct way to go about rescheduling to assign to one of the other two?
Which brings me to my next set of questions:
REQUESTS
Is it send a request? How do these work exactly? Whats the order process? I tried looking in the administrator guide and in the university but not much info?
Is it:
Employee puts request for vacation (day off) to admin.
Admin accepts
Does admin have option to send request to another employee to work that day that is now empty?
If the admin wants to change the upcoming recurring schedule minimally - perhaps tell an employee not to come one day or add extra hours here and there, whats the correct way to do this?
Hierarchy:
In order for requests to work, does a hierarchy have to be in place?
I currently have all 3 employees in the system as Regular Employees [1] and one as Administrator [25].
Does this naturally make those 3 employees report to the admin? or do I have actually setup a hierarchy for requests and the rest of the send to admin features to work correctly? Currently I dont have a hierarchy setup.
Lunch breaks:
We are not strict on lunch breaks. They are not paid, so employees need to check in and out of lunch. I would like to do the following:
Have the punch in type set to lunch when they go to lunch (this varies as they sometimes go at odd hours, or sometimes not at all since its a short shift), I have a feeling many of them will forget to mark the punch as lunch and instead put regular or overlook it, so id like to avoid this.
I would also like to keep track of lunch times they are taking. Not that its a problem now, but occasionally maybe a new employee and/or to check to see if they are taking too long or encourage them to take the break if needed.
I am having a hard time setting the lunch settings because of how lenient we are with it and the random factor of it all with them not taking lunch if they don't want to.
Pay periods:
Currently we pay on random days as well, and again we are flexible. Sometimes we pay for the past week (7 days) on a Monday, Tuesday or a Wednesday. The employees are all ok with it, and we really just pay them when they request. They understand and we are ok with helping them if they want to get paid exactly on Monday or if they dont mind waiting until Wednesday.
Whats the best way to this up like this? I had it set to weekly, but then read the manual and thought about it and changed to manual. However frankly I am not sure because I dont know if it will cause a problem if I have not paid them on Monday if its set to Automatic.
Whats the difference between manual and automatic really?
More questions but I think this will do for now.