Timesheet Adjustments after Pay Period Closed

[LisaM]

Hi,

We are not using TimeTrex payroll but need to how to accomplish the following:

1. If employee, Joe, should have been paid an extra hour the previous week and the the pay period is closed, how do we include the hour in the current pay period
a. ensuring that it does not put Joe into overtime hours? We need that hour to be reflected as a regular hour regardless of how many hours Joe has worked in the current pay period.
b. if we need it to be recognized as an overtime hour because it would've been paid at an overtime rate in the previous period...even if the current work week is under 40 hours?

2. If employee, Mary, was overpaid by an hour (due to a typo when a punch was adjusted) in the previous closed pay period, is there a way to adjust this in the current pay period aside where we don't manipulate her actual clocked in and out hours?

Hopefully this makes sense...

Thanks,
Lisa

[shaunw]

1. If employee, Joe, should have been paid an extra hour the previous week and the the pay period is closed, how do we include the hour in the current pay period
a. ensuring that it does not put Joe into overtime hours? We need that hour to be reflected as a regular hour regardless of how many hours Joe has worked in the current pay period.
b. if we need it to be recognized as an overtime hour because it would've been paid at an overtime rate in the previous period...even if the current work week is under 40 hours?

We don't recommend making adjustments that don't reflect reality. Instead you should re-open the pay period and make the adjustment to the proper date, then re-close the pay period again. You can set any closed pay period to "Post Adjustment" state from Admin -> Payroll -> Pay Period Schedule, click "View" on the pay period schedule, then click "View" on the closed pay period in question. The "Post Adjustment" state is basically the same as "open".

Once you've made the change on the timesheet, then you can generate new reports and handle the differences in your payroll software however you like. If you're using TimeTrex for payroll its possible to have it automatically handle the pay adjustments for you.

2. If employee, Mary, was overpaid by an hour (due to a typo when a punch was adjusted) in the previous closed pay period, is there a way to adjust this in the current pay period aside where we don't manipulate her actual clocked in and out hours?

See above answer, it applies to this as well.